Processing of (personal) data by the entity in charge of the online application process

Privacy statement

Orchard Care Group collects personal information on individuals who express an interest in becoming a member of the Orchard Care Group team, as we are committed to ensuring your privacy we have explained how we manage your information in this statement. If you have any queries about the information in this statement please feel free to contact us at info@orchardcaregroup.ie and we would be happy to answer your query.

Cookies

We do use cookies. (Note: You can change the settings on your browser to refuse all cookies. However, you should note that disabling cookies may result in some parts of the site not working efficiently).
Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your computer’s hard drive. We use “cookies” to collect information only for the purposes of better site performance for you and to aggregate anonymised web traffic for performance analysis, in order that we may improve the site features, content and general user experience, in the future.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website services correctly.

What we Collect

We may collect the following information:

Your name and job title
Contact Information including your email address
Demographic information including your post code
Personal Information including hobbies and interests
Other information that is relevant to your interest in fostering

How we will Use your Personal Information

We may use your information in the following ways:

To register your enquiry
To arrange a response to you
To manage our relationship with you including entering into a contract with you
To administer our website

We will only use your personal information for the purpose for which we collected it unless we reasonably consider that we need to use it for another reason. Our use of your information will always be in accordance with laws and regulation relating to data protection, if we use your information for a purposes other than those stated above we will notify you of this and explain the legal basis that allows us to do so.

Disclosures of your Personal Information

We may be required to share your information with third parties who are listed below

Service providers who support our IT and administrative systems including our website
Partnering organisations which assist us to improve our services this include data analysis and review
Those who require us to provide information to comply with the law this includes regulators, government bodies and An Garda Siochana

We require all third party providers to respect the security of your information and to comply with the law in doing so.

Retention of Your Personal Information

We will retain your information as follows

For as long as is reasonable for us to process our application to become a foster carer and to manage our relationship with you
For as long as we require to defend a legal claim against us

Our retention timeframes will always be in line with the law and regulatory requirements. If we vary our retention period from the above for your information we will notify you of same in writing.

Security of Your Personal Information

We have developed a range of policies and procedure to protect your information, this includes limiting access to your personal information to those who need to know it to assist with your application.
We have also put procedures in place to deal with any suspected breach of our policies and will notify you and the regulator of such a breach in accordance with the law

Your rights concerning your Personal Information

In line with the law you have rights in relation to how your personal information is used. If there are circumstance where the laws do not apply at the time you wish to exercise any of these rights we will inform you in writing. Your rights are as follows:

To be informed about the processing of your personal information
To have your information corrected if it is inaccurate or incomplete
To object to the processing of your personal information
To have your personal information erased
To request access to your personal information
To request the transfer of your personal information to another party

If you wish to exercise any of these rights please email us at info@orchardcaregroup.ie or call us on +353 (0)1 6275713

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.